Finance & Administration Manager

Quick facts

Milano or Trieste, Milano or Trieste, Italy
Date Posted:
  • The Finance and Administration Manager is responsible for all dimensions of accounting associated with general ledger, financial and operating reports and, budget analysis.
  • He/She monitors compliance with generally accepted accounting principles (GAAP) and company procedures and supports the company’s mission, vision, values and business targets in all aspects of responsibilities and, towards all hierarchical levels.
  • The Finance and Administration Manager is responsible for the coordination of the company Administration (front desk and other secretary offices)

Responsibilities in detail:

  • Reviews, investigates, and corrects errors and inconsistencies in financial entries, documents, and reports
  • Assures compliance with federal, state, local and corporate policies, regulations and laws
  • Ensures all taxation and legislative requirements are complied with
  • Collects and collates all necessary documentation in readiness and preparation of company tax return
  • Reviews accounts payables and weekly check runs
  • Determines proper handling of financial transactions and approves transactions within designated limits
  • Compiles and analyzes financial information to prepare entries to general ledger accounts and cost centers; ensures the documentation of business transactions
  • Is responsible for in-time distribution of financial statements and cost center reports
  • Assists with annual budgets – prepares all allocations
  • Ensures in-time preparation of work papers and supporting schedules for the annual financial review
  • Ensures the monthly reconciliation of all ledgers and sub-ledgers
  • Ensures the adjustment of monthly accruals in order to meet business requirements
  • Ensure all company assets are monitored and accurately accounted for on a monthly basis
  • Closely maintains and monitors the fixed assets system; ensures the general ledger is reconciled to the assets register
  • Prepares, examines, and analyzes complex accounting records, financial statements, and other financial reports
  • Computes taxes owed and prepares tax returns
  • Analyzes business operations, trends, costs, revenues, financial commitments, and obligations, to project future revenues and expenses or, to provide advice
  • Establishes tables of accounts, and assigns entries to proper accounts 
  • Develops, implements, modifies, and documents recordkeeping and accounting systems, making use of current computer technology
  • Surveys operations to ascertain accounting needs and to recommend, develop, and maintain solutions to business and financial problems
  • Coordinates all the accountants and all the Administration Support Specialists Collects information and provides general management with updates on the current financial status and forecasts, including presentation of monthly actuals and forecast, developing models of complex deals and presentation of alternative scenarios;
  • Leads the budgeting process and presentation of the interim and final budgets;
  • Performs treasury activities, including: daily cash operations; monthly cash flow reports and forecasts (2 years perspective with IC payments), cash flow modeling based on alternative scenarios; presentation of results to the management;
  • Prepares monthly financial reports for HQ (IFRS/GAAP);
  • Initiates audit (both for local purposes and for HQ reporting according to IFRS) and keeps the responsibility for audit report submission;
  • Supports Managing Director in administrative and HR topics upon request

Skills and Specifications:

  • Fluent English;
  • Experience in finance/accounting at least 5 years;
  • Advanced user of xls;
  • Microsoft Dynamics NAV skills is an advantage;
  • Experience in IT business is an advantage;
  • Experience in Multinational company is an advantage
  • Organized person with good presentational skills, capable to deliver data accurate and on time; ability to operate with large data of financial details;
  • Availability to frequent travels between the two Italian offices of the Company (Milano and Trieste)
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